---
title: Share a diagram
description: "Incident Insight diagrams are wonderful means of making root cause analysis more understandable. It is therefore essential that the diagrams you create can be easily shared across your organisation. A newly created diagram can be shared in three ways:  1.…"
url: "https://incident-insight.com/docs/share-a-diagram/"
updated: "2025-09-26"
category: "How-to Guides"
---

# Share a diagram

Incident Insight diagrams are wonderful means of making root cause analysis more understandable. It is therefore essential that the diagrams you create can be easily shared across your organisation. A newly created diagram can be shared in three ways: 

1. **As a high-quality diagram that can be downloaded as a PNG or PDF**
2. **As a live link that can be accessed via any web browser** 
3. **By inviting users into Incident Insight to view and edit the diagram created** 

##### **As a high-quality diagram** 

**Step 1: Click on Download & Export, then select Download Image.** 

![](https://incident-insight.com/wp-content/uploads/2024/10/Download-image_pdf.png)

**Step 2: To download a PDF version, click on Download & Export, then select Download PDF.** ![](https://incident-insight.com/wp-content/uploads/2024/10/Download-image_pdf-2.png)

##### As a live link

**Step 1: Click on the Share button found in the toolbar of the Diagram Editor.** 

**Step 2: Toggle the Share button on.** ![](https://incident-insight.com/wp-content/uploads/2024/10/Share-a-diagram-via-live-link.png)

**Step 3: Click on Update Shared Image, then click the Copy Link icon.** ![](https://incident-insight.com/wp-content/uploads/2024/10/Share-a-diagram-via-live-link-2.png)

Your diagram is ready to share.

**If your diagram has multiple versions, you can choose to share either 1) the current version you are in 2) the latest published version or 3) a different version.**

- **To share the current version you are in:**

**Step 1: Click on the Share button in the toolbar.** 

**Step 2: Toggle the Share button on. **

![](https://incident-insight.com/wp-content/uploads/2024/09/Share-link-version.png)

**Step 3:** **In the Select Version dropdown, choose 'This Version'.**

**Step 4: Click the Copy icon. The diagram is now ready to share. **![](https://incident-insight.com/wp-content/uploads/2024/09/Share-link-this-version.png)****

 

- **To share the latest published version:**

**Step 1: Click on the Share button in the toolbar.** 

**Step 2: Toggle the Share button on.** 

**Step 3:** **In the Select Version dropdown, choose 'Latest Published Version'.**

**Step 4: Click the Copy icon. The diagram is now ready to share.**

![](https://incident-insight.com/wp-content/uploads/2024/09/Share-link-latest-published-version.png)

- **To share a different version:**

**Step 1: Click on the Share button in the toolbar.** 

**Step 2: Toggle the Share button on.** 

**Step 3:** **In the Select Version dropdown, choose the version you wish to share**(in this example, we chose Version 1)**.**

![](https://incident-insight.com/wp-content/uploads/2024/09/Share-link-different-version.png)

**Invite users to collaborate** 

**Step 1: In the User Menu, add new users by clicking on + User.**

**Step 2: Complete the required fields and choose the user’s role from the drop-down menu. Click Save.** ![](https://incident-insight.com/wp-content/uploads/2024/10/Share-a-diagram-invite-users.png)